Don’t Fall For The “Helpful” Emails & Letters

As you all know, I have been going through a re-branding process…from the Blue Jean Lawyer to The Little Law Firm on the Bayou.

Part of this process included incorporating the name “The Little Law Firm on the Bayou,” as well as hiring a trademark attorney to ensure I alone own the rights to my new column/blog/podcast name and intellectual property.

As I have done with all of the businesses I have started over the years, I filed for an LLC with the Mississippi Secretary of State before I did anything else.

Within just a few days of filing for the LLC, I started receiving letters and emails from various companies…the latest one arrived today…and before I threw it in the garbage can, as usual, I decided to make it the topic of this week’s column.

The letter came from a Washington, DC company with the title:  2025 Additional Business Documents Needed.  YOU MAY STILL HAVE SOME ITEMS PENDING.  RESPOND BY JULY 11, 2025.

It then listed several valid documents needed for my newest venture…but then it listed several items I know, as an attorney, that my business does NOT need.

Other letters I have received had Mississippi addresses and sounded just as important and urgent.

All of them offered to assist me, for a fee, in ensuring compliance with my state and federal business requirements.

Every one of them went into the trash can.

So, now that the latest letter has been properly disposed of (circular file) with the other letters, I thought I’d give my readers a list of the business documents that you DO need when you are setting up your company in Mississippi.

Let’s look at the key documents you should create/obtain when opening your business in Mississippi.

A Business Plan

A comprehensive business plan is one of the most essential documents you can create. It outlines your business goals, strategies, market analysis, and financial projections. This document serves multiple purposes:

• Guidance: It helps you stay focused on your objectives and provides a roadmap for your business.

• Funding: Investors and lenders often require a detailed business plan to understand your vision and assess the viability of your business.

Articles of Incorporation or Organization

If you plan to form a corporation or a limited liability company (LLC), you must file your company with the Mississippi Secretary of State.   You can do this yourself.  You do not need an attorney or other company to file this document for you.

Operating Agreement

For an LLC, having an Operating Agreement is crucial. This internal document outlines the management structure and operating procedures of your business. It typically includes:

• Ownership percentages

• Responsibilities of members

• Voting rights

• Profit distribution

Even if not legally required, it’s a wise practice as it helps prevent misunderstandings among members.

Employer Identification Number (EIN)

An EIN, or Federal Tax Identification Number, is necessary for most businesses in order to pay taxes, hire employees, and open a business bank account. You can personally apply for an EIN through the IRS, and it’s a straightforward process that can often be completed online—again, you can do this yourself at IRS.GOV—you do not have to hire an attorney or tax professional to complete this step.

Business Licenses and Permits

Depending on your industry and location, you may need various licenses and permits to operate legally in Mississippi. Common types include:

• Business License: Obtained from the city or county where you plan to operate.

• Sales Tax Permit: Required if you sell goods or services subject to sales tax.

• Professional Licenses: Necessary for specific professions (e.g., medical, legal).

Be sure to check with local and state authorities to ensure you have all the required documents.

Contracts and Agreements

Having well-drafted contracts is essential for protecting your business interests. Depending on your business model, you may need:

• Service Agreements: Outlining the terms of service between you and your clients.

• Partnership Agreements: If you are entering a partnership, this document stipulates terms, responsibilities, and profit-sharing.

• Non-Disclosure Agreements (NDAs): Protecting your proprietary information when working with employees or partners.

Employment Documents

If you plan to hire employees, several documents are necessary:

• Employee Handbook: Outlining company policies, procedures, and employee expectations.

• Employment Contracts: Detailing the terms of employment for key staff.

• Tax Forms: Such as W-4 and I-9, to ensure compliance with federal and state tax regulations.

Insurance Policies

While not a document per se, having the right insurance coverage is vital for protecting your business.

Consider obtaining:

• General Liability Insurance

• Professional Liability Insurance

• Workers’ Compensation Insurance

Local Seminars

Again, while this doesn’t fall under document creation, finding local resources to assist you in starting your business is always a good idea.  Many of the seminars are offered for free or at a low cost.

You can find information about the seminars with a simple Google search or by reaching out to business centers or your libraries.

My law firm offers several free seminars each year…the next two will be held at the Jackson/George County Library on 15004 Lemoyne Blvd., Biloxi, MS on July 10^th (Landlord/Tenant Law) and 17^th (Safety and Security for Professionals).  These two seminars have been approved for CLE credit by the MS Bar for attorneys.  Information for the two seminars and registration links for the two seminars can be found at my law firm website:  seymourlawms.com

Starting a business in Mississippi involves navigating various legal and administrative tasks.

By creating these essential documents, you can set a solid foundation for your business, ensuring compliance and minimizing risks. It’s wise to consult with legal and financial professionals in your area to tailor these documents to your specific business needs and to ensure that you meet all state and federal regulations—but to set up an LLC or file for an FEIN/EIN—you can do this yourself.

With the right preparation and consultation with local professionals to assist you in creating your business documents, you can focus on growing your business, and toss those unsolicited letters in the trash can, where, in my humble opinion, they belong.